Hiring: Program Administrator


Job Title: Program Administrator, Berkeley Law – (7376U) – #25079
Job ID: 25079
Location: Main Campus-Berkeley
Full/Part Time: Full-Time
Regular/Temporary: Temporary
Department: Law


About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff. Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date: The First Review Date for this job is: June 8, 2018.


Departmental Overview

Berkeley Law is one of 14 schools and colleges at the University of California, Berkeley. It is consistently ranked as one of the top law schools in the nation. The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, Attorney General of the United States Edwin Meese, United States Secretary of the Treasury and Chairman of the Federal Reserve G. William Miller, and former Solicitor General of the United States Theodore Olson. At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.



Administers a defined operational program or activities which may include some of the following functions: business services, finance, facilities, space planning, student services, human resources, communications, or informational technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.

  • Reporting to the Executive Director of CLEE, the Program Administrator is responsible for the day-to-day coordination and administration of the research programs and environmental and energy curriculum.
  • The Program Administrator serves as the administrative point of contact and responds to all administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the curricular and research programs.
  • In conjunction with other staff and faculty, assists in planning and budgeting, coordinating, and administering all energy and environmental law activities and events, both internal at Berkeley Law and external for practitioners and alumni. • Assists the Executive Director and others in hiring and supervising students, interns, and volunteers.
  • As relevant, serves as a resource for students for forms and other information related to courses, certificate programs, and other. Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials. • In collaboration with staff and faculty, develops newsletters, publicity materials, student outreach materials and other correspondence for the Center and the programs, for use in alumni mailings, annual reports, marketing purposes, and other.
  • Manages the CLEE and curricular program sections of the website and social media accounts (Twitter, LinkedIn, etc.), developing content as necessary and maintaining a strategic digital communication plan.
  • Assists in ensuring that contact databases are kept up to date and used effectively.
  • Ensures that the program’s web presence is optimized, and that web content is dynamic and current. Processes all financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors.
  • Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
  • Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
  • Participates in the development and revision of CLEE’s operating procedures and guidelines as relevant.
  • Assists with travel arrangements for invited speakers, staff, and students.
  • Purchases/reimburses supplies and other items. • Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures. Gathers, maintains, and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
  • Develops and maintains budget for ongoing activities and final reports on completed ones.
  • Produces documents, reports, and analysis of programs as required.
  • Keeps databases up-to-date with contact, financial, and other data. Develops and maintains a system for capturing and tracking institutional memory.


Required Qualifications

  • Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, and accounting. • Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing. • Strong skills in short-and long-term planning, analysis and problem solving and customer service. • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to be a self-starter, to take initiative and work independently as well as on a team.
  • Ability to think creatively to solve problems and develop solutions.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Ability to attend occasional evening or weekend events.
  • Ability to successfully pass a criminal background check.


• Bachelor’s degree in related area and/or equivalent experience/training


Preferred Qualifications

  • Interest and/or experience in environmental and/or energy law and policy a plus.
  • Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
  • Experience with campus-specific computer applications such as BearBuy and CalAnswers.


Salary & Benefits

This is an non-exempt, hourly paid position. Hourly pay range is commensurate with experience. For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply

Apply to job posting 25079 here. Please submit your cover letter and resume as a single attachment when applying.


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.


Equal Opportunity/Affirmative Action Employer

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct