Hiring: Program Administrator


Job Title: Program Administrator (7376U), Berkeley Law – #27410
Job ID: 27410
Location: Main Campus-Berkeley
Full/Part Time: Full-Time
Regular/Temporary: Temporary
Department: Law


About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.


Application Review Date: The First Review Date for this job is: August 19, 2019


Departmental Overview

Berkeley Law is one of the nation’s premier law schools, located at one of the world’s great universities, in one of the most vibrant places on the planet.  As one of 14 schools and colleges at the University of California, Berkeley, it is consistently ranked as one of the top law schools in the nation.

The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, American civil rights activist Pauli Murray, California Supreme Court Justice Cruz Reynoso, president and founder of the Equal Justice Society Eva Paterson, United States Northern District of California Judge Thelton Henderson, and Attorney General of the United States Edwin Meese.

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

Building upon its history of and commitment to public service and research, Berkeley Law is home to leading environmental and energy law and policy curricular programs that provide dedicated students with a broad base of expertise in the fields.  It is also home to the Center for Law, Energy & the Environment (CLEE), which leverages the expertise and creativity of the faculty, staff, and students in applied research that produces pragmatic policy solutions to critical environmental and energy challenges.

The Program Administrator is responsible for the day-to-day administrative operations for CLEE and supports the environmental and energy law curricular programs. Under the direction and supervision of the Executive Director, the Program Administrator will assist in a wide range of administrative services including communications, event planning, business services, and human resources, and possibly including IT, facilities, financial management, and/or student services. General management duties include long and short range strategic event planning and directing all administrative activities.

This is a terrific opportunity to join a dynamic team and work with faculty, staff, and students in support of a leading environmental law and energy law program and the impactful research and initiatives of CLEE.



  • Administers defined operational programs and activities for CLEE, which may include some of the following functions: business services, finance, grants and contracts administration, facilities, space planning, student services, human resources, communications, or informational technology. 
  • Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.
  • Responsible for the day-to-day coordination and administration of the research programs and environmental and energy curriculum. 
  • Serves as the administrative point of contact and responds to all administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the curricular and research programs. 
  • In conjunction with other staff and faculty, assists in planning and budgeting, coordinating, and administering all energy and environmental law activities and events, both internal at Berkeley Law and external for practitioners and alumni. This includes assisting with grants and contracts management.  
  • Assists the Executive Director and others in hiring and supervising students, interns, and volunteers. 
  • May serve as a resource to students for forms and other information related to courses, certificate programs, etc.
  • Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials. 
  • In collaboration with staff and faculty, develops newsletters, publicity materials, student outreach materials and other correspondence for the Center and the programs, for use in alumni mailings, annual reports, marketing purposes, and other. 
  • Manages the CLEE and curricular program sections of the website and social media accounts (Twitter, LinkedIn, etc.), developing content as necessary and maintaining a strategic digital communication plan.
  • Assists in ensuring that contact databases are kept up to date and used effectively.
  • Ensures that the program’s web presence is optimized, and that web content is dynamic and current.
  • Processes all financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors. This includes managing grants and contracts, and engaging in financial and administrative maintenance processes. 
  • Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
  • Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
  • Reviews grants and contracts data to ensure adherence to reporting, financial, and other requirements; assists with follow-up communication with sponsors as needed.  
  • Participates in the development and revision of CLEE’s operating procedures and guidelines as relevant.
  • Assists with travel arrangements for invited speakers, staff, and students.
  • Purchases and processes reimbursements for supplies and other items. 
  • Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.
  • Gathers, maintains, and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
  • Develops and maintains budget for ongoing activities and final reports on completed ones.
  • Produces documents, reports, and analysis of programs as required.
  • Keeps databases up-to-date with contact, financial, and other data.   
  • Develops and maintains a system for capturing and tracking institutional memory.


Required Qualifications

  • Prior administrative and/or office management
  • Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.  
  • Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing. 
  • Strong skills in short-and long-term planning, analysis and problem solving and customer service.
  • Solid organizational skills and ability to multi-task with demanding time-frames. 
  • Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
  • Excellent computer skills, including proficiency with MS Office.
  • Strong attention to detail.
  • Familiarity with print and digital media.
  • Ability to be a self-starter, to take initiative and work independently as well as on a team.
  • Ability to think creatively to solve problems and develop solutions.
  • Ability to use discretion and maintain all confidentiality. 
  • Ability to use sound judgment in responding to issues and concerns. 
  • Ability to attend occasional evening or weekend events.



• Bachelor’s degree in related area and/or equivalent experience/training


Preferred Qualifications

  • Interest and/or experience in environmental and/or energy law and policy a plus.
  • Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
  • Experience with campus-specific computer applications such as BearBuy and CalAnswers.
  • Experience with print and digital marketing.


Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $25.00 – $27.30.

For information on the comprehensive benefits package offered by the University visit: 


How to Apply

Apply to job posting 27410 here. Please submit your cover letter and resume as a single attachment when applying.


Other Information

This is a 1-year contract appointment at 100% time (40-hours per week). This position is eligible for full UC benefits. 


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.


Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

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