Event, Catering and Food Policy

As we begin integrating more events into the Law School, there are new rules concerning food on campus both from the City of Berkeley (to protect public health) and from the campus/UCOP (that limit contracting for on-campus food preparation and service). The public health and safety rules related to masks, food service, space use, and who is permitted to be in campus buildings can change quickly. The Law School does not control most of these rules and must comply with campus requirements. Campus advises that if you are planning an event that involves high financial risk — such as contracting for food service, hotel rooms, purchasing plane tickets — that you wait to schedule events until there is more clarity about regulatory requirements and new social norms related to the next phase of our response to the pandemic.

Who May Attend Events in the Law Building?

Subject to public health orders and campus directives (and the availability of suitable space and sufficient staffing), you may hold events that include or are open to members of the campus community and general public. If you are managing or planning an event you should check UC Berkeley Coronavirus Events for policies and updates.

Vaccination Requirements for Indoor Event Participation or Attendance 

Anyone entering the Law Building must be fully vaccinated or have an approved exception to the COVID-19 vaccination requirement. However, we are not permitted to ask for proof of vaccination or exemptions, only to state they are required. Invitations and announcements for events should state:  

In order to attend this event you must be fully vaccinated or have or an exception based on a Medical Exemption, Disability, or Religious Objection. Everyone entering the Law Building is strongly encouraged to wear a mask while in the building and to fill out the Daily Symptom Screener before coming into the Law Building for the event.

Events at which Food is Served

You may serve food at events, in accordance with the Catering Restrictions (below). The group, organization, center or department hosting the event is responsible for cleanup.

As stated above, the City of Berkeley recommends, but no longer requires, verification of vaccination status at events at which food is served. The law school does not have sufficient staff to provide vaccination checks at these events, but you must notify all those who are invited to participate in your event of the vaccination requirement, as described above (“Vaccination Requirements for Indoor Event Participation or Attendance”).

If an event is held at an offsite venue that serves food, then the venue itself may choose to require guests to provide proof of vaccination status, unless all guests remain outdoors. 

UCB funds (regardless of source) can only be used to pay for food and beverage for those who are present at the event when food is distributed (outside, for consumption outside or later in a permitted location). UCB funds cannot pay for food for those attending online from another location (e.g. their home, a coffee shop etc.).

Catering Restrictions

Per campus and UCOP mandate, you may only use Berkeley Catering or I-House Catering for events at the Law School where food preparation and/or services (such as pouring wine, serving food or preparing plates for guests, refilling buffets, clean-up after the event, etc.) are provided by catering staff. Even if both Berkeley Catering and I-House Catering are unable to provide onsite catering services, you may not use another caterer to provide these services on campus.

Restrictions on use of outside caterers do not apply to off-campus events, such as in people’s homes or in restaurants or parks.

Already-Prepared Food

You may have pre-prepared or packaged food delivered to the law school from any caterer or restaurant, or you may pick up prepared food for your event. We strongly recommend that you order boxed meals, or grab and go options, as they are easy to safely distribute and clean up. 

Food may not be served or consumed in classrooms during classes or in the law library.

Space

We will do our best to accommodate smaller events at the law school when feasible, but we don’t have sufficient space or staff to accommodate most large parties or events, either inside or outside the law building. We recommend that you consider offsite venues for larger events.

Steinhart may be reserved from 4:00pm-8:00pm only. You may use Steinhart to distribute boxed meals or other grab and go items during the day. If you need a table for distributing food, send a request to facilities@law.berkeley.edu. You may also use the tables already available on Steinhart, but please be mindful that Steinhart is a popular location for outside study, mask breaks, and dining. Share the space!

Media Services

The law school’s Media Services department can only provide support for classes, not for events. We are directing centers to ETS. (Note that ETS may not have capacity either, so make plans early.) Other events may require self-service options using zoom or offering asynchronous recordings. Events Services has a system that can be used for hybrid events that they can demonstrate and lend. Media Services can assist by choosing the best classroom for your event, based on your AV requirements. They may also be able to lend webcams for in-building use.

For questions about these event policies contact the Building Oversight Committee. These policies are subject to change. We will do our best to keep this page updated, but if you are planning an event you should check any relevant notifications from campus.

 

Helpful Contacts

Last updated March 31, 2022