Below are approximate event-related costs to help you plan your budget. For guidance on recommended payment methods for various expenses [bluCard, BearBuy, Event Planner Card (EPC), etc.], please see the Purchasing and Payment Method Matrix provided by the Controller’s Office and Supply Chain Management.
Please refer to the Maximum Meal Expenses page on the UC Berkeley Controller’s website to ensure that your budget is within the per-person maximum allowable expense limits.
Breakfast ($8 to $27)
Lunch ($10 to $47)
Breaks ($4 to $19)
Dinner ($20 to $81)
Reception ($8 to $19)
Service Charges (15% to 20% – included in per person limit)
Taxes (9.25% in Alameda – included in per person limit)
Please refer to UC Berkeley’s Travel Policy in a Nutshell.
Parking Passes ($10 to $20)
Hotel ($110 to $275)
Flights ($120 to $750 domestic)
Taxi Service ($64 OAK; $96 SFO – both one way)
Outside Space Rental (~$500)
Graphic Design (~$1500)
A/V and Technical Support (~$1500 with technician)
A sample Excel budget for a two day conference can be found on the Event Templates page.
If you have any questions regarding allowable expenses and how to pay vendors, please contact Business Services by emailing firstname.lastname@example.org.
To access ESU’s vendor list of venues, caterers and more please email email@example.com.
If you plan to solicit financial support for your event from external individuals, law firms, or other organizations you must consult with the Berkeley Law Alumni Center before you contact potential donors.
If you plan on hosting your fundraising event on campus, please review our Room Reservation policies and guidelines.
- If you plan on selling food at this fundraiser, please refer UC Berkeley’s Environment, Health, and Safety website, and note that there is no cooking onsite except by licensed caterers.
- You will need to refer to our Special Event or Open Flame/Cooking Permit website to verify whether your event caterer will need a permit.