For Faculty and Staff

This form is created and owned by the Berkeley Law Financial Aid Office and is the appropriate channel to pay the following awards to a student:

  • Prize or reward, such as writing prizes and trial competition awards
  • Award for a limited contribution to a one-time activity that benefits student’s education and is related to a class or course material (so long as the student is not being compensated for work that would otherwise be fulfilled by a hired individual.)
    Please keep in mind the following:

    (1) The university is obligated under Department of Education rules to include funding in students’ financial aid packages; and

    (2) Financial assistance provided to students by the university must be handled and reported properly for tax and tax withholding purposes.

Financial Aid Award Payout Request Form

Reminders:

1.) A student must be registered during the previous academic year (fall-spring-summer) and/or registered or eligible to register for the current or next academic year (fall-spring-summer)

2.) If term ‘reward’ is used, cannot be for work performed if job would otherwise be fulfilled by a hired individual. ‘Compensation’ implies work, and this implies a employee-university relationship and there are benefits & tax withholding implications. Please contact Berkeley Law HR if you have questions about this.

3.) Students should not be promised awards as if they are compensation. Financial aid (FA) awards may, in some cases, interfere with other aid sources if the student is already at their FA limit, thus a student may not always receive additional cash-in-hand as a result of your award. That said, usually awards for educational travel/research related expenses do not impact other financial aid awards, as the FA limit can be increased to accommodate actual expenses. However, especially if you are making an award to an undergraduate financial aid recipient, we cannot guarantee that a student will receive cash in hand.

If you have any questions about the above information, please contact the Law School Director of Financial Aid (emcswiggen@law.berkeley.edu)