A completed and approved UCPD permit must be on display at all events where alcohol is being served.
NOTE Choose your appropriate group below for the correct application process, instructions differ for Student Organizations/Journals, as to Center/Department/Faculty.
For Student Organizations and Journal Events:
Student events where alcoholic drinks will be served cannot begin before 3 pm, and there may be no more than 2 alcohol events per week. Senior Assistant Dean Kristin Theis-Alverez will not approve alcohol permits unless the event conforms to these stipulations. Similarly, event requests with alcohol service before 3pm will not be approved by Room Planning.
- Room reservations for events where alcohol is served are considered to be pending until the Alcoholic Beverages Permit (see below) is signed off by U.C.P.D.
- The person submitting the alcohol permit must be the same person who made the room request.
- Alcohol permits are for the designated space only. Alcoholic beverages cannot be taken to other parts of the building.
- Alcohol only events (e.g. keggers) are not permitted. If you serve alcoholic beverages you must also serve food and non-alcoholic beverages. You must specify what food will be served at the event on your reservation request.
- Violations of alcohol policy by student groups are considered an Honor Code violation and will be referred to the Dean of Students for disciplinary action.
For UC Campus alcohol rules and policies click HERE
If you plan to serve alcohol at an event you must obtain a campus Alcoholic Beverages Permit.
To be valid this Permit must meet the requirements listed below and must be approved by the University of California Police Department. - DO NOT SUBMIT THE ONLINE FORM ON THE U.C.P.D. SITE — this will delay the process.
- Download and fill out the form linked below.
- You are required to submit your completed permit to the Senior Asst. Dean Kristin Theis-Alvarez at least fifteen (15) working days prior to the event to allow for handling/processing time at both U.C.P.D. and Berkeley Law.
- You must post this approved permit at your event.
- You will need to list on your form the name of a faculty or staff member who agrees to serve as monitor/onsite UC Employee.
- The monitor must be present for the entire event.
In addition, the group hosting the event must identify a member who is of legal age who will:
1.Restrict entry to members of the target audience specified on the reservation request
2.Check IDs of those to be served to make sure that they are of legal age
3.Affix identifying wrist bands to those verified as members of the prescribed group who are of legal age
1.Remember the permit must be submitted to the Senior Asst. Dean Kristin Theis-Alvarez 15 working days before the event, so plan ahead. DO NOT SUBMIT THE ONLINE FORM ON THE U.C.P.D. SITE — this will delay the process.
2.Download Alcohol Permit Request Form and read UC Alcohol Policy.
3.Fill out the permit request with your contact and event information.
4.Recruit a faculty or staff person who agrees to be present for the event and enter their information at the bottom of the Event Information section of the form. (By the terms of the permit, this faculty of staff person MUST be present for the entire event to ensure no one under 21 years is served alcoholic beverages; ensure that the event is open to the prescribed group only; be responsible for the maintenance of proper decorum and compliance with law and relevant University and campus regulations.)
5.Obtain the signature of Kristin Theis-Alvarez, Senior Assistant Dean, in the Sponsor Approval section.
6.Submit completed request to Senior Asst. Dean Kristin Theis-Alvarez at least 15 working days before the event. Kristin will sign the Facility Approval section after verifing that the faculty or staff member attending the event has agreed to be present for the entire event.
7.Kristin will submit the completed request to U.C.P.D.
8.If and when U.C.P.D. grants the permit, Kristin will contact the event organizer with final confirmation of the room reservation and will deliver the valid Alcoholic Beverages Permit to the organizer.
Email: Senior Asst. Dean Kristin Theis-Alvarez
For Center, Department, and Faculty Events:
- Room reservations for events where alcohol is served are considered to be pending until the Alcoholic Beverages Permit is signed off by U.C.P.D.
- The person submitting the alcohol permit must be the same person who made the room request.
- Alcohol permits are for the reserved space only. Alcoholic beverages cannot be taken to other parts of the building.
- Alcohol only events (e.g. keggers) are not permitted. If you serve alcoholic beverages you must also serve food and non-alcoholic beverages. You must specify what food will be served at the event on your reservation request.
For UC Campus alcohol rules and policies click HERE
- If you plan to serve alcohol at an event you must obtain a campus Alcoholic Beverages Permit.
To be valid this Permit must meet the requirements listed below and must be approved by the University of California Police Department. - Submit your completed online permit via the U.C.P.D. web site at least fifteen (15) working days prior to the event. (See link to site below)
- You must post the approved permit at your event.
- You will need to list on your form the name of a faculty or staff member who agrees to serve as monitor/onsite UC Employee.
- This person must be present for the entire event.
Duties of the event monitor/onsite UC Employee, who is of legal age, include:
1.Restrict entry to members of the target audience specified on the reservation request
2.Check IDs of those to be served to make sure that they are of legal age
3.Affix identifying wrist bands to those verified as members of the prescribed group who are of legal age
1.Remember the permit must be submitted to U.C.P.D. a minimum of 15 working days before the event, so plan ahead.
2.Read the UC Alcohol Policy.
3.Recruit a faculty or staff person who agrees to act as monitor/onsite UC Employee for the event. (By the terms of the permit, this faculty of staff person MUST be present for the entire event to ensure no one under 21 years is served alcoholic beverages; ensure that the event is open to the prescribed group only; be responsible for the maintenance of proper decorum and compliance with law and relevant University and campus regulations.)
4. Complete the U.C.P.D. online alcohol form identifying the Event Organizer, Department Approver, and Event Monitor/onsite UC Employee.
5.Enter Senior Asst. Dean Kristin Theis-Alvarez as Venue/Facility Approver.
6.Submit the completed request to U.C.P.D.
7.Emails will be sent to each person identified to complete their section of the form.
8.Once complete, a UCPD representative will be in contact with next steps.
Email: Senior Asst. Dean Kristin Theis-Alvarez