Student Terms of Use

Student Room Request Accounts at Berkeley Law

Below are policies, guidelines, and links to register yourself for use of the web based room system. You may either reserve study/meeting rooms if you are an individual student, or request classrooms on behalf of your organization or journal. In either case the room system allows you to see the rooms as scheduled in real time to help make your planning easier and more effective.

If you are an individual please proceed to the student body section, if you represent an organization or journal please proceed to that section.

Berkeley Law Student Body

Individual Berkeley Law Students may register to reserve time in seven student meeting rooms on the law campus. These are:

  • Rooms 31 and 37 in the Student Center, may be reserved for blocks of 2 hours at a time.
  • Rooms 239D and 239E on the second floor, may be reserved for blocks of 2 hours at a time, no food or drink.
  • Rooms LL135, LL137 and LL139 in the Law Library may be reserved for blocks of 2 hours at a time, no food allowed in the Law Library.
  • To register click the link below, log in using your Cal Net ID, enter your information and click save.
  • Your registration will be reviewed and you will receive an email when your account is activated.
  • Allow a minimum of 24 hours for processing.
  • Instructions for use of the reservation site are here: How-To Web Room System

Note: Engaging in inappropriate behaviors or inappropriate use of law school space will be considered an Honor Code violation, will be referred to the Dean of Students, and may result in the loss of reservation privileges.

Register here for law Student body Room Reservations (coming soon)

Berkeley Law Student Organizations and Journals

  • Berkeley Law Student Organizations and Journals may select/recruit up to three (3) members per group to act as requesters for rooms for the group.
  • Berkeley Law Org or Journal must be registered with Student Services/SABL.
  • Requesters must email Room Planning for account access.
  • Allow a minimum of 2-3 working days for processing.
  • Please review Room Request Basics for Registered Law Student Organizations and Journals for instructions.

Room Planning will make every effort to approve your request quickly as possible, but remember reserving a room is only the first step.

  • Building Services(room set up) and Media Services(AV equipment) both require a minimum of three (3) days advance notice after your request has been confirmed.
  • Requests for rooms on a weekend day must be placed at least two weeks in advance. Weekend room opening must be arranged with other Campus units and the request must be processed by them.
  • Please plan accordingly.

Berkeley Law Student Groups in good standing may reserve classroom, event space, and, under certain circumstances, outdoor space.

  • All groups reserving space at the Law School are assumed to agree to follow these Terms of Use and any other directions or requirements pertinent to a particular room or event.
  • Engaging in any inappropriate behaviors of use of law school space, including failure to follow the Terms of Use, will be considered an Honor Code violation.
  • Violations will be referred to the Dean of Students and may result in the loss of reservation privileges.
  • A confirmed reservation is required to use a room at Berkeley Law for any non-class event.
  • Assigned space can only be used for the approved event.
  • Space cannot be reserved during the Review Period or Final Exams.
  • Usage is limited to the confirmed space in the facility and to the group that reserved it.
  • Inclement weather does not automatically guarantee space indoors. A back-up space should be reserved in advance if necessary.
  • Students groups are responsible for arranging event space set up, including extra furniture, AV support.
  • Storage space not available.
  • See Building Services and Media Services below for requesting their support.
  • Room(s) and event spaces must be cleaned and returned to their original state at the conclusion of the event (trash disposed of properly, tables wiped, chairs put in order, etc.) so that it is ready for the next class or event.
  • Oversized garbage – pizza boxes, food boxes, or anything that will not fit into the regular trash or compost – must be deposited in large bins.
  • Large bins can be ordered at least three days prior to the event from Building Services (see below).
  • Oversized garbage may also be deposited in an outdoor trash or compost dumpster (locations for these are posted in each room).
  • Trash cannot be piled on top of garbage cans or on the floor.
  • Food and drink are not allowed in the following rooms: 175, 239C, 239D and 239E.
  • NO cooking of any kind is permitted at the law school.
  • A Campus Environmental Health & Safety food permit is required for any event where food will be provided to a broad community, and anytime food is being sold on campus for any purpose.
  • EH&S food handling guidelines and link to the permit application are here: https://ehs.berkeley.edu/food-water-safety/how-do-i-get-special-event-temporary-food-permit
  • If you are familiar with the guidelines the application is here: https://jwas.ehs.berkeley.edu/eventpermit
  • Permit applications must be submitted at least 7 calendar days before the event date to ensure adequate time for review and processing. Permits received less than 7 calendar days before the event date may not be reviewed in time.
  • All events involving alcohol must complete the permit process.
  • Alcohol can only be served at events taking place after 3 p.m. No exceptions.
  • A faculty or staff designate is responsible for insuring that no under age person obtains alcohol; that ample food and non-alcoholic drinks are served along with the alcohol; and that all consumables are served only to members of the student group and their invited guests. This designate must be present for the entire event.
  • The permit must first be signed by the Senior Assistant Dean, then submitted to the Director of Operations at least 10 days prior to the event date who will then submit the permit to UCPD for final approval.
  • Only Berkeley Law students, faculty, centers and departments are permitted to have alcohol at events.
  • Alcohol permits are for the designated space only. Alcoholic beverages cannot be taken to other parts of the building.
  • All persons consuming alcohol must be carded in advance and then issued a wrist band; wrist bands are available from Student Services.

Complete requirements and step by step instructions — Go To: the section Alcohol Permits

  • Do not prop open ANY doors that are locked. Weekend and after-hours event participants must use the approved after-hours entrances.
  • Berkeley Law facilities must be used in accordance with all federal, state, and local laws, including ADA regulations, as well as in accordance with University policies and procedures. Please review the U.C.P.D. web document Rules of Conduct In Campus Buildings and building use rules are posted at all building entrances.
  • Furniture must never block exit paths, including hallways, lobbies, doorways, etc.
  • Do not take furniture, including tables and chairs, from one space to use in another. This applies to both indoor and outdoor furniture.
  • NO OPEN FLAME of any kind is permitted for cooking or any other purpose at any event. This applies both indoors and outdoors.
  • You must contact Building Services for room set ups, garbage cans for large amounts of oversized trash, or any other special requests related to changes in existing furniture arrangements. You must make building requests a minimum of three business days prior to your event.
  • E-mail Building Services
  • You must contact Media Services for all media set ups, including microphones, screens and projectors, laptops, etc. You must make media requests a minimum of three business days prior to your event.
  • E-mail Media Services
  • Please note that Media Services does not support events taking place in the Goldberg Room or any Non-Berkeley Law event.
  • No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior or woodwork of the rooms or corridors.
  • Tables for food service, registration, or other purposes can ONLY be set up outside of rooms 100, 105, and 110. Tables cannot be set up outside of any other rooms in the building. No exceptions.
  • Way finding sign holders (portrait format) are available in the hallways for your use. If you have questions, please contact from Building Services via the email address listed above.
  • Berkeley Law Posting policy
  • You must notify Room Planning if you cancel your event. Failure to do so may result in loss of reservation privileges.
  • The School of Law reserves the right to cancel your reservation due to misrepresentation of the event, the speakers, or the advertising.
  • The School of Law reserves the right to change or cancel reservations if it is deemed necessary by the Administration.

Student groups that do not use space in accordance to the above will be placed on probation for the first violations and lose reservation privileges for the second. Alcohol permit violations are subject to automatic loss of reservation privileges for social events.

Violation

Consequence

First room incident
as reported by Operations, Facilities Svs, Media Svs, Student Svs, Dean Vanden Heuvel

All Principals above notified
Group automatically placed on WARNING status in EMS
Student Svs notifies group
Student Svs meets with group.

May appeal to Dean of Students.

Second room incident
as reported by Operations, Facilities Svs,
Media Svs, Student Svs, Dean Vanden Heuvel

All Principals above notified
Group automatically placed on NO RESERVATION in EMS
Student Svs notifies group
Student Svs meets with group
Sanctions, including loss of room reservation privileges, will be imposed.

May appeal to Dean of Students.

Alcohol at event without permit
as reported by Operations, Facilities Svs, Media Svs, Student Svs, Dean Vanden Heuvel

All Principals above notified
Group automatically placed on NO RESERVATION in EMS
Student Svs notifies group
Student Svs meets with group
Sanctions, including loss of room reservation privileges, will be imposed.

 

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