Berkeley Law Business Services News
Need a form to set up a requisition, submit a reimbursement, or are creating an Aventri e-commerce site for event registration? Please visit our newly added Electronic Forms Warehouse
All questions and requests should be directed to inquiries@law.berkeley.edu . This will allow business services team members and directors to provide information and services in a timely manner as well as assess if the request requires additional collaboration.
UCB Controller’s Office
- Students and Employees as Vendors have been removed from BearBUY. Going forward, if a student or employee requires a payment that cannot be accommodated in the reimbursement system, SIS or UCPath, they will need to go through the supplier onboarding process, including a conflict of interest form with every transaction. In the exceptional cases when Berkeley purchases from an employee or student, that department must seek a Conflict of Interest exemption and require the student or employee to go through the supplier onboarding process prior to creating a purchase order. This change is scheduled to be implemented by Tuesday, May 31st. If you have any questions about this change, you can reach out to supplychain@berkeley.edu or vcfinance@berkeley.edu
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To set-up a new supplier profile, an authorized user within the Law School sends the supplier an invitation using the New Supplier Onboarding Portal. For new suppliers, the Substitute W-9 form and the EFT and Foreign Bank Authorization forms are incorporated within the portal process, so a separate form is no longer needed or accepted. More information on the portal process is on the UCB Controller’s Office Supplier Onboarding Overview webpage.
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The Vendoring Team, part of the Controller’s department in the finance division is experiencing an extremely high level of requests for new supplier setups. They work on requests on a first in, first out basis and their goal is to add a new supplier and respond to questions by no later than 5 business days, preferably sooner. Currently, because of the volume of new requests, the processing time to add new suppliers is roughly 20 business days and the response time for questions has increased to over 30 business days.
- Vendoring Frequently Asked Question can address any immediate inquiries that you may have regarding on-boarding.
Supply Chain Management
- Check out the July 2024 SCM News Letter for all the latest updates in BearBUY!
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Bill to Address is Now Mandatory: Starting today, Monday, July 15, 2024, shoppers cannot submit a cart if the Bill-To Address is missing. Populating the Bill-To address speeds up order approval, allowing completed low-value orders with catalog suppliers to auto-approve. We encourage you to set the Bill To as a default in your BearBUY profile. Please see the New Shoppers – Quick Reference Guide.
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Amazon Business -Strategic Account Manager:
Amazon Business is supporting UC Berkeley by making a Strategic Account Manager available for additional client support.
Feel free to reach out if you like, but you may also hear from her directly in some cases. As the Amazon Business Strategic Account Manager for UC Berkeley, Jaclyn Silva’s primary focus is to provide 1:1 support to UC Berkeley campus clients. Her responsibilities include aiding users in streamlining procurement processes, reducing costs, and attaining their department business objectives. Jaclyn offers a range of assistance to campus clients, including but not limited to requesting custom quotes, facilitating bulk buys, conducting departmental webinars, and creating purchasing lists that align with University and department procurement objectives. Additionally, she conducts ongoing training sessions, highlighting the latest features and functionalities of Amazon Business.
Contact Information:
Name: Jaclyn Silva
Email: jaclynsi@amazon.com
Phone: (415) 420-1963
Amazon Business Customer Service: (866) 486-2360
- Conflict of Interest and Procurement
The California Political Reform Act states: ALL employees (staff and faculty) are required to disqualify themselves from making, participating in making or influencing University decisions in which they have a disqualifying conflict of interest.
Under UC Policy BFB-BUS-43 Purchases of Goods and Services, no purchase or lease of goods or contract for services may be made when an Employee-Supplier relationship exists.
This prohibition applies whether the employee-supplier relationship is with an employee in a different campus location, college, school, or department, although individual transactions may be allowable under policy. In all cases where a supplier or University employee is aware (or should be aware) of a potential conflict of interest, that person or company must disclose a potential conflict of interest by filling out the Conflict of Interest Declaration form for every purchase transaction where this may apply.
Resources:
Introduction to Disqualification Rule for the Political Reform Act
Conflict of Interest Declaration Form
Berkeley Supply Chain Conflict of Interest
BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management
UC Compendium Of Conflict Of Interest And Integrity Policies – Guidance