Are you or members of your registered student group traveling for an BOA Competitions Program event?
Please Note: For lodging, airfare, car rental and conference registration expenses questions please e-mail Business Services before any travel takes place! Please consult with the BOA Competitions Program regarding sponsored travel.
Students are responsible for their own expenses. The payee is always the person who incurred the expense.
When in doubt, prior to spending your money, check with Business Services (lawstudentreimb@law.berkeley.edu) and the Student Handbook first to ensure reimbursement requirements. Please contact competitions@law.berkeley.edu with any questions about your competitions travel.
For prompt payment, please submit your reimbursement no more than 10 days following the end date of travel.
These purchases and forms of payment are absolutely not reimbursable:
-
- Gift cards for “Thank you” gifts
- Payments using gift cards
- Payments using rewards or mileage points
- Third-party payments — we reimburse only the person who incurred the expense
- Peer-to-peer (P2P) payments such as Venmo, Square Cash, or Zelle
How to Submit Your Travel Reimbursement
Go to the BOA Competitions Domestic Travel Reimbursement Power Form link: BOA Competitions Domestic Travel Reimbursement Request (link). A Microsoft Sharepoint Login page will open. Enter your CalNet ID and password to access the Power Form.
1) In Box One, “Payee,” of the Power Form, enter your name as the Payee.
2) Submit “Power Form.” This will open the Berkeley Law BOA Competitions Domestic Travel Reimbursement Payment Request Form.
Within the Berkeley Law BOA Competitions Domestic Travel Reimbursement Payment Request Form, please enter the information listed below. This information is required for processing. Incomplete reimbursement forms will be rejected.
REQUIRED:
- Your name as payee, your student ID number, and your contact information, including your Berkeley Law student e-mail address
- A business purpose or reason for how your travel and the group’s participation in the event supports Berkeley Law and the University’s mission
- All receipts for airfare flight itinerary, lodging receipt that displays room rate or hotel folio, conference registration and car rental expenses regardless of amount
- The receipt should include the last four digits of your bank card. If the payment method is not listed on the receipt, provide a redacted bank or credit card statement that displays the transaction, vendor name, date, and amount paid. Redact any personal identifying information such as your account number, home address, and phone number.
- Provide names of fellow students who traveled with you.
- Attach supporting documents such as receipts, bank statements, event flyer, and guest list with affiliations. Please be sure to redact all sensitive or confidential information from backup documents before uploading. See Controller’s Office link on preparing documents for imaging.
- Sign Form!
The Competitions administrator will review the report for adherence to competition guidelines, and will sign the form if approved. Reach out to competitions@law.berkeley.edu with any funding questions. At any point in time, a team member from the Business Services department may reach out for additional information to add to the report or clarification on the reimbursement request to determine if the purchase aligns with University of California policy.
If you have any questions along the way, please contact us at lawstudentreimb@law.berkeley.edu, we are here to help!