Buying Contractor Services

Independent Contractor Defined:  An individual or entity that performs a specific service for the UC based on a set price, pursuant to a scope of work and deliverables set by the UC.

Consult with your Buyer for any services over $99,999.99 as they may require competition by law.

Examples of Independent Contractor services:

  • Secretarial, drafting, technical editing, and technical appraisals
  • Medicine and medical arts, architectural and engineering services
  • Printing services, translation, and web design

How to hire an Independent Contractor:

  1. Use the following form in BearBUY: Services and Non-Tangible Items
  2. The department should attach the following required PO documents to the form as directed in BearBUY:
    1. Required documents from the DEPARTMENT:
      1. Proof of Price Reasonableness & Source Justification  This document must be completed by the requesting Department for all Federally Funded purchases ≥$10,000 and Non-Federally Funded purchases ≥$100,000
      2. Classification Worksheet for Federal Tax Purposes
      3. Statement of Work
    2. Required documents from the SUPPLIER:
      1. Certificate of Liability Insurance
      2. Conflict of Interest Declaration Form
      3. Supplier’s Rates/Quote Sheet
    3. Other Considerations:
      1. Services performed on UC Property: Determine the number of services that will be performed by the Supplier on campus.
      2. See Special Considerations for additional potental issues.
      3. The Buyer will use the above documentation to create a Services Agreement, which will be signed by the Buyer and the Independent Contractor.
      4. Buying Software and Cloud Computing Services require additional documentation and review by Campus IS&T

For more information, see Finance Bulletin: BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management

Return to the Methods for Purchasing Goods and Services page