Hire a Student Assistant (Non-Academic)

Please Note:

  • Effective July 1st 2024, the Berkeley city minimum wage requirement was adjusted to $18.67/hour.
  • Students are not permitted to work until they have completed onboarding and/or received clearance from Berkeley Regional Services.
  • Requests to recruit students please contact SJ Wainwright at sjwainwright@berkeley.edu.
  • Requests to hire, rehire, or extend students must be submitted via the STUDENT ASSISTANT HIRING FORM
  • When a student is leaving employment, please contact SJ Wainwright via email at sjwainwright@berkeley.edu to terminate the record. 

Step-by-Step Instructions



Delegating timecard approval

Supervisors are required to review and approve all timecards prior to the payroll deadline. If you are unable to fulfill this responsibility due to travel or other circumstances, you can delegate authority to another person.

Paper Timesheet

Use while student’s online CalTime account is being set-up – Requires supervisor approval before submitting.

How a student logs time in CalTime when they have multiple campus jobs (page 2)

Reporting Payroll Questions or Problems

Go to ServiceNow. Select “Ask an HR Question or Report an HR Problem”, and complete the online form.


***Please direct any questions or concerns about student assistants to your Berkeley Regional Services representative, Denise Hancock (dhancock@berkeley.edu)