The Copyright Agreement Process

As soon as an article has been accepted for publication, you should create a copyright agreement for EACH author. (for articles with more than one author, inform the Coordinator which of the authors is the primary)

Use the appropriate Author Copyright Agreement Form, and fill in the highlighted fields:
          Assignment Agreement OR Licensing Agreement
          Author name
          Article title
          Issue information

Save each agreement electronically, and forward them as an attachment via email to the Publications Coordinator. (It’s easiest if you forward all the agreements for a specific issue at the same time, however, if there is an issue in terms of an author wanting to confirm right away, you can submit them individually.)

Forward a table of contents (no page numbers needed… basically just a list of author names and article titles for a specific issue) along with your agreements in order for the Coordinator to make certain she has all of the agreements.

Coordinator will forward contracts to the Business Contracts Office so that they can be signed on behalf of the University.

Hard copies of the University-signed contracts will be returned to the Coordinator, who will then notify the editors that the forms are back, and ready to be sent out to the authors.

Editors should make photocopies of each of the contracts prior to mailing them out to the authors!!

Authors will need to sign the agreement, and either mail or fax the contract back to the editorial office.

Editors can either collect all of the agreements and forward to the Coordinator, or forward individual contracts as they come in.

Be in contact with the Coordinator often as you near the end of the editing process, to make certain that all contracts have been received back from the authors.