A Brief Tutorial
Summer 2020 Berkeley Law upgraded it’s room request system. Here is an overview of how to make it work for you.
This tutorial assumes you have established your room account. If you are encountering issues not discussed here, or need assistance with your account, please contact Room Planning
A few reminders before we start:
- The Law School’s facilities, including the classrooms, event and auditorium space, and indoor and outdoor tabling and reception space, are reserved exclusively for use by the Law School.
- During the designated Review Sessions/Reading Period, only law school meetings that are exclusively for faculty and/or staff may be scheduled in law school space. Meetings, events, etc. that include students or other members of the law school community are not permitted.
- During the Final Examinations Period no events can be scheduled in the Law School, except those related to the administration of exams. The only exception to this is that faculty meetings may occur in the Warren Room, so long as they are not disruptive of the administration of exams.
- Facilities must be used in accordance with all federal, state, and local laws, including ADA regulations, as well as in accordance with University policies and procedures. For details see UCPD Rules of Conduct In Campus Buildings.
- The Law School reserves the right to move events from a requested room or cancel events if they become in conflict with the Law School’s priorities.
Follow this link:
to log in to the room system, then follow these steps:
Steps in requesting a room
- On logging in you will be presented with the room templates associated with your account.
- Each template shows specific rooms defined by their function and use.
- For template details click the ‘about’ button.
- To book rooms in a specific template click the ‘book now’ button.
- NOTE Student Orgs and Journals: Do NOT use the “Law Student Self-Serve Meeting Rooms” template for student group events. If you do not see “Student Org/Journal Meeting Rooms Request,” template, please contact Room Planning.
- Enter the date, start time, end time and number of people you estimate will attend. Each the criteria must be entered for the search to work. The time zone and location are filled automatically.
- NOTE: Enter actual time of event, do not add setup/breakdown time, the system does so for event rooms/spaces.
- For date you can type over the provided date or click the calendar icon to pick from a calendar grid.
- For times you can type in the box, e.g., 8.30a (specify AM or PM), or click on the clock icon to use a time chooser.
- For number of people you can type a number or click the arrows to adjust.
- NOTE: the number of people entered affects your search results. Rooms with a capacity smaller than your number will not be displayed, or a blank grid will display if below the minimum capacity. Adjust as needed.
- Click Search or Next Step.
- Rooms that meet the criteria will display in a grid with the times as red lines.
- Click the green plus to add a room that has no conflicting event within your time lines.
- A box will pop-up to confirm your selection.
- The selection will move to the upper Selected Rooms box:
- You may remove this room by clicking the red minus or adjust your time by editing a time box and clicking Search again, assuming that time is available.
- If you like your selections, click Next Step in the upper right corner.