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Careers

Program Coordinator

Application Review Date

The First Review Date for this job is: April 17, 2023

How to Apply

To apply, please submit your resume and cover letter to the official posting our UC Berkeley Careers website.

 

Responsibilities

  • Administers defined operational programs and activities for CLEE, which may include some of the following functions: advancement, business services, finance, grants and contracts administration, facilities, space planning, student services, human resources, communications, or informational technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.
  • Responsible for the day-to-day coordination and administration of the research programs and environmental and energy curriculum.
  • Serves as an administrative point of contact and responds to administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the curricular and research programs as needed.
Advancement Support
  • Supports CLEE Advancement director in donor outreach and tracking.
  • Updates and maintains donor information in Cal Advancement Data System (CADS) Database.
  • Coordinates and schedules donor events.
  • Assists with coordinating annual reporting.
  • Collects and compiles relevant information for annual reports.
Event Coordination
  • In consultation with the Director of Operations, assists in planning and budgeting, coordinating, and administering all energy and environmental law activities and events, both internal at Berkeley Law and external for practitioners and alumni.
  • Supports and coordinates meeting and event logistics to ensure that room reservations, catering, materials preparation, and outreach to appropriate constituents are executed accordingly.
  • Liaises with the Business Services Office, Event Services Unit, and other departments at Berkeley Law, as well as external constituents (if any), when planning and executing events.
Student Services
  • Assists with onboarding, training and mentoring students assistants, interns, and volunteers.
  • May serve as a resource to students for forms and other information related to courses, certificate programs, etc.
  • Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials.
Communications
  • Consults and collaborates with staff, faculty and the Communication Department to develop and create newsletters, publicity materials, student outreach materials and other correspondence for the Center and the programs, for use in alumni mailings, annual reports, marketing purposes, and other.
  • Manages the CLEE and curricular program sections of the website and social media accounts (Twitter, LinkedIn, etc.), developing content as necessary and maintaining a strategic digital communication plan.
  • Assists in ensuring that contact databases are kept up to date and used effectively.
    Ensures that the program’s web presence is optimized, and that web content is dynamic and current.
  • Produces publicity materials for all CLEE events and manages distribution through Law School and social media channels.
  • Maintains and regularly updates CLEE events and production calendar.
Financial Transactions
  • Processes financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors.
  • This includes managing grants and contracts, and engaging in financial and administrative maintenance processes.
    Processes business transactions including invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
  • Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
  • Reviews grants and contracts data to ensure adherence to reporting, financial, and other requirements; assists with follow-up communication with sponsors as needed.
  • Participates in the development and revision of CLEE’s operating procedures and guidelines as relevant.
  • Assists with travel arrangements for invited speakers, staff, and students.
  • Purchases and processes reimbursements for supplies and other items.
  • Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.
  • Gathers, maintains, and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
  • Develops and maintains budget for ongoing activities and final reports on completed ones.
    Produces documents, reports, and analysis of programs as required.
    Keeps databases up-to-date with contact, financial, and other data.
    Develops and maintains a system for capturing and tracking institutional memory.

Engages in professional development and training opportunities. Other duties within the scope of the classification assigned as needed.

 

Required Qualifications

  • Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
  • Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
  • Strong skills in short-and long-term planning, analysis and problem solving and customer service.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Demonstrated ability to prioritize, exercise initiative and sound judgment, while effectively executing multiple projects with competing deadlines.
  • Excellent computer skills, including proficiency with MS Office.
  • Strong attention to detail.
  • Familiarity with print and digital media.
  • Ability to be a self-starter, to take initiative and work independently as well as on a team.
  • Ability to think creatively to solve problems and develop solutions.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Ability to attend occasional evening or weekend events.
  • Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
  • Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
  • Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

 

Required Experience

  • Prior administrative and/or office management experience.

 

Preferred Qualifications

  • Interest and/or experience in environmental and/or energy law and policy is a plus.
  • Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
  • Experience with and/or the ability to learn campus-specific computer applications such as BearBuy and CalAnswers.
  • Experience with print and digital marketing.

 

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.

The budgeted hourly range that the University reasonably expects to pay for this position is $30.16 – $32.26.

 

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

 

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.