Students Only – Please refer to Students and Student Group Reimbursement
For Faculty, staff and student employees can directly enter all reimbursement requests (both travel AND non-travel) into the UC Berkeley’s Reimbursement System: T & E Reimbursement System (External)
Key requirements for reimbursement requests
To make your request, you will need the following information:
- Business Justification ( how does this benefit the university and the university’s mission: who, what, when, where, why)
- Chartstring Example of Full Chartstring (External)
- Required signatures (payee, chartstring owner)
- All required documents Documentation and Receipts (External)
- To understand the required elements of a receipt and proof of payment, please review Elements of a Receipt and proof of payment (External
- All expenses $75 or above require receipts/documentation information. Information on required documents and receipts Documentation and Receipts (External)
- Acceptable file formats for uploads for backup documents, please use JPG or PDF. Other formats are unreadable and will delay your
- Adobe Acrobat profile or zip files will also delay the reimbursement process. Viewing these types of files requires multiple steps to review and download and delays the approval process. Please avoid this if you can.
Please select your reimbursement type
Reimbursement for a non-travel, non-entertainment expense, see this job aid for assistance: Entering Reimbursements for Other Expenses (PDF file) (External) You can enter your expense through the Reimbursement System(External)
Travel-specific question, please refer to the Travel Information page.
Entertainment-specific questions, please refer to the Entertainment information page.
All reimbursement requests must be submitted after the last day of travel or after the date of entertainment but within 30 days. This gives Business Services time to approve by campus deadline of 45 days and avoids the expense to be treated as an income tax to the employee.
Other Useful References
- Key points of the travel policy can be found here: UC Berkeley Travel Policy (External)
- Key points regarding entertainment policy, roles and responsibilities can be found on this Understanding Entertainment Policy (External) page
- Please reference the Purchasing and Payment Method Matrix (External) to verify what purchases are reimbursable
If you need assistance, check with your manager or contact the Business Services via email at inquiries@law.berkeley.edu