Please note that these purchases and forms of payment below are not reimbursable:
- Holidays & Religious Activities/Celebrations with no educational agenda (St. Patrick, 4th of July, Cinco De Mayo, etc.)
- Social & Moral building events with no educational agenda (wine tours, kayaking, baseball games, museums, arts & craft materials, student get togethers, etc.)
- Gift cards Purchases
- Payments using gift cards
- Payments using reward points (airline mileage points, cash award for credit usage, etc.)
- Third-party payments — we reimburse only the person who incurred the expense
- Peer-to-peer (P2P) payments such as Venmo, Square Cash, or Zelle
- Software/cloud storage
- Meal purchases for Zoom meetings
- Late fees on credit card accounts
- No Alcohol expenses for any event
- Buying food for midterms and finals (Student Services manages this)
- Cleaning supplies/tools for student org offices (vacuum cleaner, broom, Clorox, etc.)
- Barrister Ball Expenses
Please refer to the Student Handbook prior to any purchases to ensure your expense is reimbursable. You can also reach out to Business Services lawstudentreimb@law.berkeley.edu
For Swag purchase, please make sure you use our Licensed Internal Customers Internal/Customer Licensee List (External) If you need help paying for big purchases, please reach out to Business Services lawstudentreimb@law.berkeley.edu
Documentation needed for reimbursement
- Business Purpose (how does this benefit the university and the university’s mission: who, what, when, where, why)
- Itemized receipts (details of what was purchased) and proof of payment (last four digits of card used)
- Gift/swags – Full name of recipients (first, last) and their affiliation
- Redact all personal information. Please seek links on how to redact personal information Helpful Tips on Imaging (External)
- Please save all documents in PDF file. You will need to upload this to your reimbursement requests
How to Submit your general expense report
You can submit your request through our Power form Link: Student Organization General Reimbursement Request Form .
- In Box One, “Payee, “of the Power Form”, enter your name as the Payee.
- In Box Two, “Pre-Approver/Co-Signer,” of the Power Form, enter the name of your group’s financial officer, or the designated co-signing group leader/editor and their Berkeley Law e-mail address. (If you are a financial officer/group leader requesting the reimbursement, please enter the name of the other co-leader for the “Pre-Approver/Co-Signer” section.)
- In Box Three “[Don’t Modify This Section] For Business Services.” Do not modify the section.
- Submit “Power Form.” This will open the Berkeley Law Reimbursement Form.
- Within the Berkeley Law Reimbursement Form, please include all information listed in the “How to Submit your general expense report” section and include all information from the “Documentation needed for reimbursement” section listed above. This information is required for processing. Incomplete reimbursement forms will be rejected.
Please contact Business Services for questions via email lawstudentreimb@law.berkeley.edu