Please note that these purchases and forms of payment below are not reimbursable:
- Holidays & Religious Activities/Celebrations with no educational agenda (St. Patrick, 4th of July, Cinco De Mayo, etc.)
- Social & Moral building events with no educational agenda (wine tours, kayaking, baseball games, museums, arts & craft materials, student get togethers, etc.)
- Gift cards Purchases
- Payments using gift cards
- Payments using reward points (airline mileage points, cash award for credit usage, etc.)
- Third-party payments (we reimburse only the person who incurred the expense)
- Peer-to-peer (P2P) payments such as Venmo, Square Cash, or Zelle
- Software/cloud storage
- Meal purchases for Zoom meetings
- Late fees on credit card accounts
- No Alcohol expenses for any event
- Buying food for midterms and finals (Student Services manages this)
- Cleaning supplies/tools for student org offices (vacuum cleaner, broom, Clorox, etc.)
- Barrister Ball Expenses
Berkeley Law Board of Advocates (BOA) allowable maximum limit
- Rideshares such as Uber/Lyft – $20/person per ride
- $80/day for meals (Breakfast – $15, Lunch – $20, Dinner – $45)
Documentation needed for reimbursement
- Business Purpose (how does this benefit the university and the university’s mission: who, what, when, where, why)
- Itemized receipts (details of what was purchased) and proof of payment (last four digits of card used)
- All food receipts
- Traveling for conference requires a registration or invite
- Google map for personal car mileage
- Redact all personal information. Please seek links on how to redact personal information Helpful Tips on Redacting (External) Please save all documents in PDF file. You will need to upload this to your reimbursement requests
How to submit your Travel Expense
You can submit your request through our Power form Link: BOA Competition Domestic Travel Reimbursement Request A Microsoft SharePoint Login page will open. Enter your CalNet ID and password to access the Power Form.
- In Box One, “Payee, “of the Power Form”, enter your name as the Payee.
- Submit “Power Form.” This will open the Berkeley Law BOA Competitions Domestic Travel Reimbursement Payment Request Form.
Within the Berkeley Law BOA Competitions Domestic Travel Reimbursement Payment Request Form, please enter the information listed below. This information is required for processing. Incomplete reimbursement forms will be rejected.
Required Information for your Travel Expense
- Your name as payee, your student ID number, and your contact information, including your Berkeley Law student e-mail address
- A business purpose or reason for how your travel and the group’s participation in the event supports Berkeley Law and the University’s mission
- All receipts for airfare flight itinerary, lodging receipt that displays room rate or hotel folio, conference registration and car rental expenses regardless of amount
- The receipt should include the last four digits of your bank card. If the payment method is not listed on the receipt, provide a redacted bank or credit card statement that displays the transaction, vendor name, date, and amount paid. Redact any personal identifying information such as your account number, home address, and phone number. Helpful Tips on Redacting (External)
- Provide names of students who travel with you.
- Attach supporting documents such as receipts, bank statements, event flyer, and guest list with affiliations in a PDF form.
- Sign Form!
The Competitions administrator will review the report for adherence to competition guidelines and will sign the form if approved. Reach out to competitions@law.berkeley.edu with any funding questions. The report will be reviewed by the Business Service team, and they will reach out to you if they need additional information.
Please contact Business Services for questions via email lawstudentreimb@law.berkeley.edu