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Creating your bSpace page

Beginning Fall 2008, all course webpages and email lists will be set up in the campuswide bSpace Learning Management System.

Students who are not officially enrolled in your class will not be able to access your content.  To mitigate bureaucratic and logistical problems with course web-page access that often occur early in the semester, please provide the class syllabus and the first assignment information publicly on our schedule of classes by navigating to your course, scroll to the bottom of the page, and click on the link that reads, "If you are the instructor, you may add a file like a syllabus or a first assignment to this page."  If your CalNet ID is not yet active, you may email these materials to registrar@law.berkeley.edu.

Note:  To access your official course roster and mailinglist, you must have an active CalNet ID, and a valid campus email address  (@law.berkeley.edu or @berkeley.edu) published as your "Official Email" in the campus directory.  Only your official email address will automatically be able to send emails to your course mailing lists.  To confirm that your CalNet ID is active, and your email address is available and up to date, visit the campus directory and update your listing here: https://calnet.berkeley.edu/directory/update/ (here are detailed instructions on updating your email address).
That page will ask you to log in using your CalNet ID.  If you don't know your CalNet ID or passphrase, or need to reactivate it, please contact Karen White, in HR, or Julia Flinker, in the Dean's office.  Please also note that, if you did not teach during the previous semester, your CalNet ID most-likely has been automatically deactivated.  We apologize for this inconvenience; we are working with central campus on this issue.  To reactivate your CalNet ID, please contact Karen White in HR, or Julia Flinker, in the Dean's office.

If you are an adjunct faculty and need an official campus email address, you can set up your official @berkeley.edu email address at CalMail: https://calmail.berkeley.edu/manage/account/create_account

Messages to your official @berkeley.edu email address can be automatically forwarded to your preferred personal account, and your personal account can be set up as a valid sender for your course email lists, so you won't need to log into that account to send mail to your students.
If you need any help creating your official CalMail account, please contact our helpdesk:  trouble@law.berkeley.edu

Step 1: Create your course website on bSpace by clicking here (link will open on a new page)

  1. You will be asked to log-in using your CalNet ID and passphrase.  Note: In most cases, your course website will already have been created for you. If this is the case, you will only need to follow the "Attaching a Roster" step, below. If your bSpace page has already been created it will appear as a tab along the top of the page, or as a link under the "My Active Sites" tab.  If it's ready, you can skip down to the "Attaching a Roster" step. If you cannot find your pre-created course website and would like us to create it for you, please send a note to trouble@law.berkeley.edu. We're more than happy to create your page, but if you're ready to do it yourself, read on!
  2. To create a new bSpace site, click the "My Workspace" tab, then under the "Workspace Tools" menu choose the "Site Setup" menu item, then click "New" under the "Site Setup" section in the middle of the page.
    • If you are the Instructor of record, you will see a "Course Information" screen, listing your courses for the upcoming semester ( see example).
    • If you are NOT the instructor of record, contact the registrar's office ( registrar@law ) who will make the update in the campus databases, so your students will be able to access this course webpage. If you are co-teaching the class, another instructor may be the instructor of record - there can be only one. The update may take 24 hours to be reloaded into bSpace and take effect. You can still proceed with setting up your course website, but you will need to provide a sensible name.
  3. The default format for site titles is, "LAW 999 LEC 002 Fall 2009" - you're welcome to diverge, but leaving "LAW" and your course number and the term information in the title helps us find your course if you send us help requests.
  4. You will also be asked to select Course Tools you want on your site, we recommend:
      Home
      Announcements
      Assignments
      Email Archive
      Resources
      Roster
      Syllabus
      Web Content
    You can add more later by visiting the 'Site Info' section of your site and using the 'Edit Tools' link at the top of the page.
  5. You will need to select a name for your course email list. We recommend using a name which includes the course number and semester, and optionally the section, e.g. "law999_2_fa09" - Your course email list is automatically populated based on your course roster-- students and instructors are automatically imported from campus records. Your list is displayed in the Email Archive tool.
    You will also be asked to configure the Web Content section. 
            Give the title as, "Seating Chart"
            URL as: https://www.law.berkeley.edu/php-programs/courses/socraticSeating.php
    The "Seating Chart" tool will appear in the left side navigation menu.
  6. Set Site Access: You will be asked to confirm your access settings.  The default settings are preferred - allowing only your own students to access your site by default (other guests can be added one-by-one later). 
  7. You will be asked to confirm your settings.  Hit "Create Site" to continue.
  8. Attaching a Roster:  To allow your students to view your site, you must attach your course roster.  Only the "instructor of record" may perform this step.  The roster is automatically updated to provide access for your currently enrolled students.  Note that consortium students and visiting scholars will need to be added manually (they don't appear on the official campus roster until later in the semester).

    Go to Site Info, and click "Edit Class Roster(s)" at the top of the screen. You will see which class rosters you have access to.  Note that only the instructor of record can perform this step, and furthermore, if the class is being co-taught, you may need the other instructor to add the official roster.  Likewise, if the course has different sections which are sharing the same worksite, you will need the instructor of record for each section to complete this step.  Please contact our Registrar's office if you don't have access to all your rosters, or if you don't know which instructor is the instructor of record.
    • Click "Add Roster(s)" at the top of the screen. Select the roster(s) you wish to add. Click the Continue button at the bottom of the screen. Confirm your roster addition by clicking the Add Class(es) button at the bottom of the screen.
    • Headshots of your students are available in the Roster tool under the 'Pictures' area.
Step 2: Enable BerkeleyLaw support after you have created a site:   Note: In most cases, your course website will already have been created for you, and the following steps have already been completed by Law IS&T staff. If this is the case, you only need to complete the "Attaching a Roster" step, above. 
The bSpace group currently does not provide our Law School technical staff or FSU with automatic access to your course. In order to expedite service requests, assign our technical leads and your FSU the role of 'Instructor' on your pages. This will allow them full access to your site enabling them to assist in troubleshooting and content management.
  1. Under the 'Course Tools' navigation area on the left, click 'Site Info'
  2. In the 'Site Info' navigation area that appears in the top of the main area, click the 'Add Participants' link.
  3. Add the following numbers to the 'Other UC Berkeley Participants' box (each number on a separate line):
    53073
    90779
    177514
    325512
    304229
    235633
    269010
    240478
    235683
    248044

  4. If you have an FSU or others who need high-level administrative access to help you manage this site, you can also grant them access by entering their law school email address in that field.

    • Troubleshooting Note: Because the 'Add Participants' function searches for people using their email in the campus directory, if the person you are trying to add has hidden their email address in the campus directory, bSpace will respond, 'Alert: email@address is not a valid username' -- When that happens, you will need to search for that person in the campus directory, http://directory.berkeley.edu and find their UID number on the top of the detail page (click a person's name to view their details). For example, on my detail page the first line contains the UID number, "Details for: Mr. Devin Jones (UID : 53073)" -- You can use your new participant's UID rather than the email address of the new participant.

    • For an illustrated guide on adding users, click here.

  5. When you are done adding administrative participants, click the 'Continue' button.
  6. Select 'Instructor' and click the 'Continue' button.
    • Note: When adding students or guests later, please use the appropriate 'Student' and 'Guest' roles on this page.
  7. Select 'Send Now' and click 'Continue' to let us know that you've given us access.
  8. You will see a confirmation screen, click 'Finish'

    For more detailed instructions, complete with screenshots, please see the bSpace help pages. Please refer back to the instructions on this page to ensure you have enabled the appropriate tools and support for your course webpage.

    For more advanced DIY help. the bSpace FAQ and knowledge-base are available here: http://ets.berkeley.edu/TrainingSupportCenter/bSpace/

    If you have trouble with your new site, please contact our helpdesk:
    trouble@law.berkeley.edu

    If you need to access materials from our retired course website system, you can still access it here: Previous Course Web Page Management System