When a sponsored project will include individuals or entities with whom a Principal Investigator plans to collaborate, the providers of these project-related services need to be classified as subrecipient, independent contractor or supplier at the time a proposal is being developed.
If proposed services meet the criteria for a subaward, the Berkeley Law Contracts/Grants Specialist will work with each subrecipient to obtain a completed and signed Subrecipient Commitment Form or Multi-Campus Commitment Form, a Scope of Work narrative, line-item budget, budget justification and other required information.
Later, when an award has been made by the sponsor, the Specialist will submit a request to have the subaward established and funds disbursed to the subrecipient at the appropriate time.
If services meet the criteria for an independent contractor relationship and the specific service provider has been named in the project narrative or technical section of the proposal, the Specialist will obtain the required written confirmation from the supplier confirming their willingness and availability to participate in the project. If the service provider is described in the proposal only in general terms and not by name, no additional documentation is required.
Later, when an award is made by the sponsor, the Specialist will work directly with the supplier to establish their profile in the campus financial system and build the necessary BearBuy purchase order authorizing future payment of project-related services.
Suppliers will be identified in the proposal budget and justification.