Boalt Staff, Centers and Faculty -- Room Requests via the Web
If you make event or meeting room requests for yourself, your Center or your work group please contact the room planning administrator to request an account for your use. Using the web allows you to see the room schedule in real time to help make your event planning easier and more effective.
Once you have an account follow this link to the room request site: Boalt Center, Staff, Faculty Room Requests on the Web
Make your request as far in advance of you event as possible
Room Planning will make every effort to approve your request as quickly as possible, but is also tasked with other responsibilities. Facilities (room set up) and Media (AV equipment) both require a minimum of three (3) days advance notice AFTER your request has been approved. Requests for rooms on a weekend day MUST be placed at least two weeks in advance as the weekend room opening MUST be arranged with other Campus units and the request must be processed by them. Please plan accordingly.
All room users are expected to return the room(s) to pre-event condition at the conclusion of the event. Not cleaning up and/or leaving debris or abandoned material in the room(s) after your event is consdered a Room Incident and may cause your reservation reservation privileges to be reviewed.
Room Incident Examples:
•No clean up after event
•Misuse of facilities, e.g. taking furniture from another event
•Taking a room without a reservation
•Food in a No Food room
A completed and UCPD approved permit must be on display at all events where alcohol is being served.
See Alcohol Permits section for application process.
Open Flame and Cooking
NO OPEN FLAME of any kind is permitted for cooking or any other purpose at any event.
No Food or Drink Rooms
A small number of rooms are No Food or Drink rooms due to installed features and/or functions that would be damaged by spills. These rooms are: 107, 111, 115, 130, 140 moot court, 170 Koret, 175 Booth, 239C, 239D and 239E. These rooms and denoted on the reservation site and in all reservation notices by the text ‘No Food in Room’ following the room number or room name.
Tables in Corridors
Tables cannot be set up for food service, registration, or any other purpose, in the ground floor corridor or first floor corridor. This also applies to the corridor outside classrooms 240 and 244. Table set up in the corridor outside rooms 100, 105 and 110 for events taking place in those rooms is allowed.
Facilities and Media
Both Facilities (room set-up) and Media (AV set-up), should you need them, require a minimum of three working days to fit you into their workload once you have a confirmed reservation. Events are in addition to the classes they are already supporting. Their email addresses appear at the top of every confirmation.
Facilites email: firstname.lastname@example.org
Media email: email@example.com
Decoration and Signs
No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior or woodwork of the rooms or corridors. Way finding sign holders are available from Facilities Services via the email address listed above.
Faculty, centers, clinics, programs, student organizations, and other school units may request use of class or conference rooms. Please make your request well in advance of the event so that any reservation conflicts or other issues may be resolved and other services such as media or facilities may be ordered in a timely fashion.(Both media and facilities require a minimum of three days' advance notice.)
If you cancel your event but do not cancel your room reservation, you will forfeit your reservation privileges. The School of Law reserves the right to cancel your reservation due to misrepresentation of the event, the speakers, or the advertising. Also, we reserve the right to change your reservation if it is deemed necessary by the administration of the School of Law.
This reservation is limited to the use of the room/area confirmed only. If you have reserved an outdoor space and the weather turns inclement, you do not automatically have access to other parts of the building without a reservation. You are responsible for making all other arrangements, such as extra chairs or other furniture (facilities) or AV gear for presentation or teleconferencing (media), and so forth, and the room must be cleared before you leave. Storage space is not available.