Students Requesting Rooms and Room Accounts
IF YOU ARE
1. Boalt Student Body -- Study/Conference Room Reservations via the Web
Individual Boalt Students may register to reserve time in eight student meeting rooms on Boalt campus. Two larger rooms in the Student Center and three smaller rooms on the second floor may be reserved for blocks of 4 hours at a time. Three rooms in the Library may be reserved for blocks of 2 hours at a time. There is no food allowed in the second floor or library rooms. To register click the link below, log in using your Cal Net ID, enter your information and click save. Your registration will be reviewed and you will receive an email when your account is activated. Allow a minimum of 24 hours for processing.
Click: Boalt Student Room Reservations on the Web
2. Boalt Student Organizations and Journals -- Class Room Requests via the Web
Registered Boalt Student Organizations and Journals may select/recruit up to two (2) group members per group to act as requestors to request rooms at Boalt for group use. Using the web allows you to see and make requests using real time data. Your registration will be reviewed and you will receive an email when your account is activated. Allow a minimum of 24 hours for processing.
Reivew the section Request Basics of Student Orgs and Journals
To request an account simply email the administrator at: firstname.lastname@example.org
Make your request as far in advance of you event as possible!
Room Planning will make every effort to approve your request as quickly as possible, but is also tasked with other responsibilities. Facilities (room set up) and Media (AV equipment) both require a minimum of three (3) days advance notice AFTER your request has been approved. Requests for rooms on a weekend day MUST be placed at least two weeks in advance as the weekend room opening MUST be arranged with other Campus units and the request must be processed by them. Please plan accordingly.
Rules of Use for Berkeley Law Student Groups
Berkeley Law Student Groups in good standing may reserve classroom, event space, and, under certain circumstances, outdoor space. All groups reserving space at the Law School are assumed to agree to follow these Rules of Use and any other directions or requirements pertinent to a particular room or event. Engaging in any inappropriate behaviors of use of law school space, including failure to follow the Rules of Use, will be considered an Honor Code violation. Violations will be referred to the Dean of Students and may result in the loss of reservation privileges.
General Terms of Usage
· An approved reservation is required to use a room at Berkeley Law for special events.
· Assigned space can only be used for the approved event.
· Space cannot be reserved during the Review Period or Final Exams.
· Usage is limited to the confirmed space in the facility and to the group that reserved it.
· Inclement weather does not automatically guarantee space indoors. A back-up space should be reserved in advanced as a precaution.
· Students groups are responsible for arranging event space set up, including extra furniture, AV support. Storage space prior to the event is not available. See “Facilities and Media” below.
New for Spring 2014: Facility Use Permits and Insurance
· To bring the Law School in compliance with campus policy, starting in the Spring 2014 semester, all student groups holding events at the Law School may be required to obtain a Facilities Use Permit and insurance naming the Regents of the University of California as additionally insured.
· FUPs and insurance are required for events where alcohol is served, if outside groups are cosponsors, or other instances deemed necessary by the administration.
· Registered Student Organizations (RSOs) are eligible to obtain insurance free of cost via Marsh Campus Connexions.
Cosponsoring Events With Non-Boalt Groups
· Berkeley Law student groups that cosponsor events with outside groups must have substantial involvement in, and attendance at, the event. The Berkeley Law student group must take full responsibility for the use and behavior of all participants at these co-sponsored events.
- New for Spring 2014: A Facilities Use Permit and insurance naming the Regents of University of California as additionally insured are required to secure space for cosponsored events. Failure to obtain one will result in the cancellation of the event.
· Room(s) and event spaces must be cleaned and returned to their original state at the conclusion of the event (trash disposed of properly, tables wiped, chairs put in order, etc.) so that it is ready for the next class or event.
· Oversized garbage – pizza boxes, food boxes, or anything that will not fit into the regular trash – must be deposited in large garbage bins. Large bins can be ordered at least three days prior to the event from Facilities (see below). Oversized garbage may also be deposited in an outdoor trash dumpster (locations for these are posted in each room). Trash cannot be piled on top of garbage cans or on the floor.
- Food and drink are not allowed in the following rooms: 107, 111, 115, 130, 140, 170, 175, 239C, 239D and 239E. No exceptions.
Serving Alcohol at Events
- Click here for a UCPD Alcohol Permit Request Form.
· Alcohol can only be served at events taking place after 3 p.m. No exceptions.
· A permit must be obtained at least 10 days prior to the event date in order to serve alcoholic beverages.
· The permit must first be approved by the Dean of Students and then the Director of Operations, who will then submit the permit to UCPD for final approval.
· Alcohol permits are for the designated space only. Alcoholic beverages cannot be taken to other parts of the building.
- New for Spring 2014: Additionally, a Facilities Use Permit and insurance naming the Regents of University of California as additionally insured are required to secure space for events with alcohol. Failure to obtain an FUP and insurance will result in the cancellation of the event.
- All consumers of alcohol must be carded in advance and then issued a wrist band ; wrist bands are available from Student Services.
· A faculty or staff designate is responsible for insuring that no under age person obtains alcohol; that ample food and non-alcoholic drinks are served along with the alcohol; and that all consumables are served only to members of the student group and their invited guests.
Building Safety and Security
· Do not prop open ANY doors that are locked. Weekend and after-hours event participants must use the approved after-hours entrances.
· Berkeley Law facilities must be used in accordance with all federal, state, and local laws, including ADA regulations, as well as in accordance with University policies and procedures. Please review the U.C.P.D. web document Rules of Conduct In Campus Buildings and building use rules are posted at all building entrances.
· Furniture must never block exit paths, including hallways, lobbies, doorways, etc.
· Do not take furniture, including tables and chairs, from one space to use in another. This applies to both indoor and outdoor furniture.
· NO OPEN FLAME of any kind is permitted for cooking or any other purpose at any event. This applies both indoors and outdoors.
Facilities and Media
· You must contact Facilities for room set ups, garbage cans for large amounts of, or outsized, trash, or any other special requests related to changes in existing furniture arrangements. You must make facilities requests a minimum of three business days prior to your event. E-mail: email@example.com.
· You must contact Media Services for all media set ups, including microphones, screens and projectors, laptops, etc. You must make media requests a minimum of three business days prior to your event. E-mail: firstname.lastname@example.org.
Decoration and Signs
· No signs, banners, posters or decorations may be nailed, tacked or affixed in any way to the interior or woodwork of the rooms or corridors.
· Tables for food service, registration, or other purposes can ONLY be set up outside of rooms 100, 105, and 110. Tables cannot be set up outside of any other rooms in the building. No exceptions.
· Way finding sign holders (portrait format) are available in the hallways for your use. If you have questions, please contact from Facilities Services via the email address listed above.
· You must notify Room Planning if you cancel your event. Failure to do so may results in loss of reservation privileges.
· The School of Law reserves the right to change or cancel reservations if it is deemed necessary by the Administration.
Warning Process for Student Organizations and Journals
Student groups that do not use space in accordance to the above will be placed on probation for the first violations and lose reservation privileges for the second. Alcohol permit violations are subject to automatic loss of reservation privileges for social events.
First room incident
All Principals above notified
May appeal to Dean of Students.
Second room incident
All Principals above notified
May appeal to Dean of Students.
Alcohol at event without permit
All Principals above notified
Reservation is limited to the use of the room/area confirmed only. If you have reserved an outdoor space and the weather turns inclement, you do not automatically have access to other parts of the building without a reservation. You are responsible for making all other arrangements, such as extra chairs or other furniture (facilities) or AV gear for presentation or teleconferencing (media), and so forth, and the room must be cleared before you leave. Storage space is not available.